SMART TeamWorks Contributor for Windows 10

Use the SMART TeamWorks Contributor app to collaborate in a meeting, whether you’re in the same room, across the country, or around the globe. The Contributor app lets you connect and contribute to a whiteboard session from your own device.

Note 

This app is not available for use with SMART TeamWorks Room edition.

Before you download the app, make sure your device meets the following requirements:

  • Operating system: Windows 10 (version 1803 or later)

  • Minimum processor: Intel i3

  • Minimum RAM: 2 GB (4GB recommended)

  • Video requirements: 128 MB discrete VRAM

  • SSD: 64GB

  • Ethernet and wifi 802.ac (2.4/5.0Ghz)

To download the SMART TeamWorks Contributor app

  1. Visit Downloads.

  2. Select the Contributor app for your computer or devices' operating system: Windows, iOS, or Android.

  3. Download the Contributor app.

You can connect to a whiteboard session using either a direct link provided by the meeting organizer or by using the options in the SMART TeamWorks Contributor app.

Important 

If you are using TeamWorks Connected edition, you must be on the same network as the meeting room computer to connect to the whiteboard session. However, if your organization has SMART TeamWorks Server, this limitation does not apply.

To connect to a whiteboard session using a link

  1. If you receive a direct link for joining the whiteboard session from the meeting organizer or in an email, you can click it from your device to open the SMART TeamWorks Contributor app and join the whiteboard session.

To connect to a meeting’s whiteboard session

  1. Open the SMART TeamWorks Contributor app from your desktop.

  2. Enter the meeting details provided by the meeting’s organizer.

    OR

    Scan the whiteboard’s QR code.

    If a QR code doesn’t appear, SMART TeamWorks may have been configured to hide the QR code.

  3. Click or tap Confirm.

    When you first connect to the whiteboard, you connect with read-only access, and you won't be able to contribute to the whiteboard. If you want to contribute, the meeting’s moderator must first give you write access. See Inviting participants and moderating a SMART TeamWorks whiteboard session.

To connect to a whiteboard session with ultrasonic paring

Ultrasonic pairing uses ultra-high frequency sound to transfer the credentials you need to connect to a whiteboard session. When ultrasonic pairing is turned on, devices with the SMART TeamWorks Contributor app installed can join a whiteboard session automatically. The feature also allows a meeting room with SMART TeamWorks Connected edition to join a session hosted on the SMART TeamWorks Contributor app.

To enable ultrasonic pairing in your SMART TeamWorks Contributor app, follow these steps:

  1. Open the Contributor app from your desktop.

  2. Click the ultrasonic pairing button to turn it on.

    The icon turns green when ultrasonic paring is on.

    When you enter the meeting room and open the Contributor app, your device connects to the whiteboard automatically.

Ultrasonic pairing is an optional feature that your IT administrator can enable during installation of SMART TeamWorks Connected edition.

After you connect to a whiteboard session, you can use the whiteboard’s toolbar to make your own contributions.

Note 

This toolbar may be disabled if the meeting’s moderator has not given you write access. See Inviting participants and moderating a SMART TeamWorks whiteboard session.

Icon

Description

Add, Navigate pages

Add, manage, and navigate pages in the whiteboard. See Adding and managing whiteboard pages.

Draw

Enter Drawing mode.

Touch mode

Enter Touch mode, where you can select and manipulate objects on the page.

Pen settings

Change the pen’s settings, such as the ink color, style, and thickness.

Whiteboard settings

Change the whiteboard’s appearance. You can change the whiteboard color and style (lines, grid, and so on).

Browser

Insert a web browser object on the page. You can use the inserted web browser as you would a browser on a computer. See Inserting and using web browsers in the whiteboard.

Text

Add text. Use the keyboard to type text, or if you have a microphone connected, you can use the text to speech feature. See Adding text to the whiteboard.

Sticky note

Add a sticky note to your page.

File manager

Open the File Manager. You can drag files from the File Manager onto the whiteboard page. See Inserting and working with files in the whiteboard.

Lasso

Enable the lasso tool. Use this tool to select an area of digital ink to move, resize, or rotate.

Select area

Select an area of the whiteboard to capture in a screen shot. See Taking screen shots in the whiteboard.

Screenshot page

Take a screen shot of the entire whiteboard page. See Taking screen shots in the whiteboard.

Record

Record the meeting. See Recording meetings.

Voice command

Activate voice commands. See Using voice commands.

On-screen keyboard

Open the on-screen keyboard.

Skype

Start a Skype call.

Print

Print the whiteboard contents.

PDF recap

Create and send a recap of the whiteboard session. See Ending a whiteboard meeting and creating recaps.

Close

End the whiteboard session. See Ending a whiteboard meeting and creating recaps.

Home

Minimize the whiteboard and return to the launcher.

If your organization has created a user account for you in the SMART TeamWorks Server web portal, you can host a whiteboard session from the Contributor app. You can start a whiteboard session from your device and other remote participants can connect to it. You don't need a physical meeting room that has SMART TeamWorks installed.

To host a session from the Contributor app, you'll need the following details from the IT administrator who manages the SMART TeamWorks server.

  • URL of the web portal

  • Your user name and password for your account on the web portal

You need to enter these credentials in the Contributor app before you can host a whiteboard session.

To enter credentials

  1. Tap Settings to open the Settings screen.

  2. In the Service url field, enter the URL for the web portal, for example, https://webportal.smartteamworks.com.

  3. Enter your user name and password for your account on the web portal.

  4. Tap Connect to return to the Connect to whiteboard session window.

    After you enter your credentials, two options are enabled:

To host a whiteboard session

  1. Click Host meeting to open the Host Meeting window. This windows displays the meeting details that other participants use to connect to your whiteboard session.

  2. Click Share link to invite people to join your whiteboard session.

  3. Click Connect to meeting to start your whiteboard session.

Keywords

  • remote participants
  • use your mobile device
  • Windows 10
  • SMART TeamWorks for Windows 10