Sharing content using the Business Gallery

The Business Gallery contains a wide variety of content that you can add to your Whiteboard files, such as templates for brainstorming, planning, and other meeting activities as well as stock shapes and icons. You can browse items in the Business Gallery or search for them by keywords.

You can also contribute your own items to the Business Gallery. This makes SMART Meeting Pro software a simple but effective way to share content with others in your organization.

The Business Gallery contains items organized into folders. Select a folder to view thumbnail images of its items.

You can search for an item in the Business Gallery using the keyword search.

After browsing or searching for an item, you can add it to a Whiteboard page.

To browse the Business Gallery

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Select a folder to display its contents.

    Tip 

    You can also expand or collapse a folder by tapping itsExpand orCollapse buttons.

To search the Business Gallery

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Type a keyword in the search box, and then tap Search.

    The Business Gallery displays all items that contain the keyword.

To add an item to a Whiteboard page

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Browse or search for the item.

  3. Drag the item’s thumbnail to the Whiteboard page.

To close the Business Gallery

  1. Tap Gallery on the SMART Business Toolbar.

The Business Gallery contains an extensive collection of stock content, including templates for brainstorming, decision making and meeting management and shapes and icons for flow charts and notes. You can show this stock content while your organization develops its own. After your organization has developed its own content, you can hide the stock content.

Tip 

You or your system administrator can hide the stock content by default.

To show stock content

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Tap Gallery, and then select Show Stock Content.

To hide stock content

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Tap Gallery, and then clear the selection of Show Stock Content.

You can create folders in the Business Gallery and add your own content to them.

Before you add your own content to the Business Gallery, you first create folders to place the content in. The folders can reflect your organization’s business structure, workflows, or other logical groupings of its content. After creating an initial set of folders, you can rename and delete individual folders as needed.

Note 

By default, the folders you create are saved in a location on the room computer that is available to anyone who logs into the room computer. However, you or the system administrator can change the default location. You or the system administrator can also create additional locations and secure these locations so that only specified users can view, add, change, and delete the content in them. For example, you could create a network location for accounting content and secure it so that only users in the accounting department can view, add, change and delete that content.

To create a folder

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Tap Gallery, and then select Add Custom Folder.

    The Add Custom Folder dialog appears.

  3. Type a name for the folder in the Type a name for the new folder box, and then tap OK.

    The folder appears in the Business Gallery.

To rename a folder

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Select the folder you want to rename.

  3. Tap Gallery, and then select Rename Current Folder.

    The Rename Current Folder dialog appears.

  4. Type a new name for the folder in the Type a new name for the folder box, and then tap OK.

    The folder’s name changes in the Business Gallery.

To delete a folder and its contents

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Select the folder you want to delete.

  3. Tap Gallery, and then select Delete Current Folder.

    The Delete Custom Folder dialog appears.

  4. Tap Yes.

    The folder is deleted from the Business Gallery.

After you have created folders, you can add items to them. Any object that you can create in Whiteboard mode can become an item in a folder, including the following:

After you have added an item, you can change its name and keywords to make it more searchable or delete it from the Business Gallery if it’s no longer needed.

To add an item to a folder

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Select the object that you want to add as an item.

  3. Drag the object from the page to the folder.

    SMART Meeting Pro software adds the object to the folder as an item.

    Notes 

    • You can add items only to custom folders that you or other users have created. Stock content folders won’t accept new items.

    • A locked object cannot be added as an item to a folder.

To change an item’s name and keywords

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Select the folder containing the item.

  3. Select the item, tap its menu arrow, and then select Properties.

    The Gallery Item Properties dialog appears.

  4. Type a name for the item in the Name box.

  5. Type keywords for the item in the Keywords box.

  6. Tap OK.

To delete an item

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Select the folder containing the item.

  3. Select the item, tap its menu arrow, and then select Delete.

  4. Tap OK.

After you have created your folders and added content to them, you can export your content. This is useful when you have set up content on one room computer and want to transfer it to another room computer.

To export your content

  1. If the Business Gallery isn’t visible, tap Gallery on the SMART Business Toolbar.

  2. Tap Gallery, and then select Export Custom Content.

    The Export Custom Content dialog appears.

  3. Select the check boxes of the folders you want to export, and then tap Next.

  4. Type a name for the exported content folder in the Name box.

  5. Tap Browse, browse to the location where you want to save the exported content folder, and then tap OK.

  6. Tap Export.

Keywords

  • Gallery
  • Stock images
  • Backgrounds
  • Templates
  • Add your own content

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