Setting up and configuring an Office 365 room resource
If you’re using Microsoft 365, you’ll need to set up and configure an Office 365 room resource. If you’re setting up multiple rooms in your organization, SMART recommends that you create a room account for each room. This allows people to view the room’s calendar and to book the room. You’ll also be able to start scheduled video calls the room is invited to using any of the supported video conferencing applications set up during TeamWorks Room configuration.
Note
If you don’t set up room accounts for each room, individuals in your organization can still use the SMART TeamWorks Apps to connect their personal calendar and access their personal video calls while in the room.
Setting up an Office 365 room resourceNote
Setting up a room resource doesn’t require a Microsoft 365 license.
Go to admin.microsoft.com and sign in with an administrator account.
Under the Resources menu, click Rooms & equipment in the left sidebar.
Click Add resource.
Enter the room’s name and email address. You can also enter the room’s capacity, location, and phone number.
Click Save, but don’t close the dialog yet.
Click Edit booking options.
Select Auto accept meeting requests.
Close the dialog.
In the left sidebar, click Users > Active users.
Find the newly created room resource, then click
to reset the password.Enter a room password.
Clear the Require this user to change their password when they first sign in check box.
Click Reset password.
Optionally, you can have the sign in information emailed to you. Select the Email the sign-in info to me check box and enter an email address.
Click Send email and close.
Configuring an Office 365 room resourceAdditional configuration is recommended for your Office 365 room resource so that meeting details are properly displayed. Use the following procedure to allow SMART TeamWorks to correctly retrieve a meeting's title, description, and the web conference link from the invite.
Note
Private events will continue to remain marked as private.
To configure an Office 365 room resource
Run Windows PowerShell as an administrator.
Sign in to the Exchange account that manages the room using modern authentication. Copy and paste the following command into Windows PowerShell and press Enter.
CopyConnect-ExchangeOnlineSet “Add Organizer" to false by copying and pasting the following command into Windows PowerShell and pressing Enter. Replace yourmeetingroom@yourcompany.org with your own mailbox address.
CopyGet-Mailbox yourmeetingroom@yourcompany.org | Set-CalendarProcessing -AddOrganizerToSubject $false -DeleteSubject $false -DeleteComments $false -RemovePrivateProperty $false -AutomateProcessing AutoAcceptClose WindowsPowerShell.