Setting up and configuring an Office 365 room resource

To set up an Office 365 room resource

1. Go to admin.microsoft.com and sign in with an administrator account.

2. Under the Resources menu, click Rooms & equipment in the left sidebar.

3. Click Add resource.

4. Enter the room's name and email address. You can also enter the room’s capacity, location, and phone number.

5. Click Save, but don’t close the dialog box yet.

6. Click Edit booking options.

7. Select Auto accept meeting requests.

8. Close the dialog box.

9. In the left sidebar, click Users > Active users.

10. Find the newly created room resource, then click to reset the password.

11. Enter a room password.

12. Clear the Require this user to change their password when they first sign in check box.

13. Click Reset password.

14. Optionally, you can have the sign in information emailed to you. Select the Email the sign-in info to me check box and enter an email address.

    Click Send email and close.

If you're setting up multiple rooms in your organization, SMART recommends that you create a room account for each room. This allows people to view the room's calendar and to book the room. You'll also be able to start video calls using any of the supported video conferencing applications set up during TeamWorks Room configuration. If you don’t set up room accounts for each room, you can use the SMART TeamWorks Apps to connect your personal calendar.

To configure an Office 365 room resource

1. Run Windows PowerShell application as an administrator.

2. Sign in to the Exchange account that manages the room using one of the options below. Copy and paste the appropriate command into Window PowerShell, and then press Enter.

   • Basic authentication

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     $UserCredential = Get-Credential

   • Multi-factor authentication

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      Connect-EXOPSSession [-UserPrincipalName -ConnectionUri <ConnectionUri> -AzureADAuthorizationEndPointUri <AzureADUri> -DelegatedOrganization <String>]

3. Load Cmdlets into Windows Powershell using one of the options below. Copy and paste the appropriate command into Window PowerShell, and then press Enter.

   • Exchange Online

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     $Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $UserCredential -Authentication Basic -AllowRedirection

   • Exchange Server (on-premises)

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     $Session = New-PSSession -ConfigurationName Microsoft.Exchange -Credential $UserCredential -ConnectionUri http://<ServerFQDN>/PowerShell/ -Authentication Basic – AllowRedirection

4. Set the mailbox's execution policy by copying and pasting this command into Window PowerShell and pressing Enter.

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   Set-ExecutionPolicy RemoteSigned

5. Set the mailbox type to room by copying and pasting this command into Window PowerShell and pressing Enter. Replace yourmeetingroom@yourcompany.org with your own mailbox address.

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   set-Mailbox -Identity yourmeetingroom@yourcompany.org -Type room

6. Set “Add Organizer" to false by copying and pasting this command into Window PowerShell and pressingEnter. Replace yourmeetingroom@yourcompany.org with your own mailbox address.

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   Set-CalendarProcessing -Identity yourmeetingroom@yourcompany.org -AddOrganizerToSubject $False

7. Set the mailbox to prevent automatic deletion of the body of the email invitation. Copy and paste this command into Window PowerShell, and press Enter. Replace yourmeetingroom@yourcompany.org with your own mailbox address.

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   set-CalendarProcessing -Identity yourmeetingroom@yourcompany.org -DeleteComments $false

8. Set the mailbox to prevent automatic deletion of the meeting subject in invitations. Copy and paste this command into Window PowerShell, and press Enter. Replace yourmeetingroom@yourcompany.org with your own mailbox address.

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   set-CalendarProcessing -Identity yourmeetingroom@yourcompany.org -DeleteSubject $false

9. Set the mailbox to accept meeting invitations automatically. Copy and paste this command into Window PowerShell, and press Enter. Replace yourmeetingroom@yourcompany.org with your own mailbox address.

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   Set-CalendarProcessing -Identity yourmeetingroom@yourcompany.org -AutomateProcessing AutoAccept

10. Close WindowsPowerShell.