Configuring the software
Room license only
After deploying SMART Meeting Pro software, complete the following procedures to configure the software.
Important
Only complete these procedures if you installed the room license.
Orienting your SMART interactive productIf you install SMART Meeting Pro software on a multiple-display system and your touch on one display registers on another, orient the interactive displays again using SMART Settings.
To orient multiple interactive displays
Tap the SMART Board icon
in the notification area, and then select Orient.Notes
You can also access the orientation screen by tapping the Orient button on your SMART interactive product. See the interactive product’s user’s guide for the location of this button.
If the computer isn’t currently connected to an interactive product, the SMART Board icon is gray and includes an X in its lower-right corner
.Sometimes, the orientation screen appears on the primary interactive product instead of the interactive product you want to orient. If this happens, tap the spacebar on the keyboard until the orientation screen appears on the interactive product you want to orient.
Touch the center of each target in the order indicated. The computer registers the point on the interactive product where you remove your finger or pen tool from the surface.
Configuring 4K UHD displaysIf you’re using SMART Meeting Pro software with a 4K UHD display, set the dots per inch (DPI) to 150. For more information, see the operating system’s Help.
Note
If you’re using a customized Windows theme, the DPI setting might not be correct. Select a default Windows theme and then change the DPI setting before making any customizations.
Configuring Microsoft Exchange settingsIf you integrate SMART Meeting Pro software with Microsoft Exchange, users can schedule meetings from their personal computers using Microsoft Outlook. When users include a room in their invitations, they can access the meeting details from SMART Meeting Pro software when they log on to the room computer.
Adding a unique email address to each computer after installationFor proper integration of Microsoft Exchange, each computer on which SMART Meeting Pro software is installed must have a unique room email added in the registry. This email address identifies the room within your Microsoft Exchange Server, enabling users to reserve a room by booking the room in the same way they book other meeting participants.
Complete the following procedure to add a unique room email address to the registry of each computer.
Caution
Use caution when you open the Windows registry editor. If you incorrectly modify the Windows registry, you can damage your computer’s operating system. Back up your registry before performing the following procedures.
Tip
For information about configuring a mass deployment of unique room email addresses, see the online Help systems for your network administration tools.
To add an email address to the registry after installation
On the computer hosting SMART Meeting Pro software, log on as an administrator.
Open the Registry Editor.
Use the following table to locate the appropriate key for the computer’s operating system.
Operating system
Folder location
32-bit
HKEY_LOCAL_MACHINE\Software\SMART Technologies\SMART Meeting Pro\Version 4.2\MSExchange
64-bit
HKEY_LOCAL_MACHINE\Software\Wow6432Node\SMART Technologies\SMART Meeting Pro\Version 4.2\MSExchange
Right-click MeetingRoomEmail, and then select Modify.
Type the room computer’s unique email address in the Value data box, and then click OK.
Close the Registry Editor.
Restart SMART Meeting Pro software.
Changing Microsoft Exchange integration settingsYou can enable Microsoft Exchange integration, change various automatic settings, and configure a service account from the SMART Meeting Pro Settings dialog. For more information, see Configuring SMART Meeting Pro.
Checking registry valuesWhen you use the SMART Meeting Pro Settings dialog to configure Microsoft Exchange, the following registry keys are configured automatically:
Meeting room email
Service account credentials
Note
If you didn’t select automatic detection of Microsoft Exchange Server and Active Directory server options, the Microsoft Exchange Server and Active Directory registry keys are configured automatically.
Use the following procedure to ensure that the correct registry values were assigned during Microsoft Exchange configuration.
Caution
Use caution when you open the Windows registry editor. If you incorrectly modify the Windows registry, you can damage your computer’s operating system. Back up your registry before performing the following procedures.
To check the registry key values
On the computer hosting SMART Meeting Pro software, log on as an administrator.
Open the Registry Editor.
Use the following table to locate the appropriate key for the computer’s operating system.
Operating system
Folder location
32-bit
HKEY_LOCAL_MACHINE\Software\SMART Technologies\SMART Meeting Pro\Version 4.2\MSExchange
64-bit
HKEY_LOCAL_MACHINE\Software\Wow6432Node\SMART Technologies\SMART Meeting Pro\Version 4.2\MSExchange
Check the following registry keys:
Name
Description
MeetingRoomEmail
SMART Meeting Pro software uses this registry key for the room email address. This key is required and should contain the email address of the meeting room in which SMART Meeting Pro software is installed.
AuthUsername and AuthPassword
If you selected Use service account instead of logged-on user’s credentials in the Microsoft Exchange tab, registry keys exist for the service account logon name and password.
AuthADServer and ConnURL
If you didn’t select automatic detection of Microsoft Exchange Server and Active Directory server options during Microsoft Exchange configuration, SMART Meeting Pro software requires Microsoft Exchange server and Active Directory addresses.
AuthADDomain
If your Active Directory server is on a different domain from the MeetingRoomEmail, you can specify the domain here.
If the environment variable USERDNSDOMAIN is set to the Active Directory domain, there is no need to set this registry key.
Changing email settingsIf you don’t enable integration with Microsoft Exchange, you can use SMTP email or the computer’s default email client instead from the SMART Meeting Pro Settings dialog. For more information, see Configuring SMART Meeting Pro.
Note
SMART Meeting Pro software’s meeting notification features work only if you’ve enabled Microsoft Exchange integration. However, you can use SMTP email to send meeting notes from Whiteboard mode even without Microsoft Exchange integration.
Microsoft Exchange Server polling intervalsUsers can start a scheduled meeting or an unscheduled ad hoc meeting when they log on to a room computer. Depending on the availability of the room, meetings can be started automatically or manually. To enable this, SMART Meeting Pro software polls the Microsoft Exchange Server that it’s integrated with to retrieve the logged-on user’s calendar and the times that a room is booked.
SMART Meeting Pro software polls the Microsoft Exchange Server at the following intervals:
When SMART Meeting Pro software starts.
Every 10 seconds for the first five minutes after the start of a meeting.
Once every minute after the first five minutes of a meeting (to ensure that a user can extend a meeting only if the room is available beyond the scheduled meeting).
When a different user logs on to the room computer.
Tip
See the SMART Meeting Pro software online Help for more details about extending a meeting and adding other meeting rooms to a scheduled meeting.
Note
SMART Meeting Pro software polls the Microsoft Exchange Server only to see if the user or room calendar information has changed and accesses the room or user calendar only if new information is available. By using this polling rate, SMART Meeting Pro software significantly reduces the load on the Microsoft Exchange Server.
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