Configuring SMART TeamWorks Room installation

Enter a name for the meeting room if it’s different from the computer name.

If Display Wi-Fi information on the screen sharing page is enabled, the Wi-Fi network name and password appear on the screen sharing page. Before a device can share its screen, you have to enter a PIN.

If enabled, you can use an HDMI cable to connect a camera to the HDMI IN connection on computer that's running SMART TeamWorks Room. The camera’s input appears on the SMART Board interactive display.

Select whether Wireless presentation is:

• Always available

• Available only during a meeting

• Disabled

If Always available is selected, a device can share its screen even if a meeting isn’t occurring.

If enabled, you have to enter a PIN before a device can share its screen.

There are two settings for digital signage:

• Enable digital signage: If enabled, a website (such as your organization's website or a customized landing page) appears on the home screen. Enter the URL for the page.

• Show automatically when meeting finishes: If enabled, the website appears on the home screen after a meeting ends.

If you want to show a calendar, select a Microsoft Office 365, Google, or Microsoft Exchange EWS calendar. Click Connect to sign in to the account.

Enter your SMART TeamWorks Cloud account email address and password. Click Sign-In.

If you’re using multiple displays, configure the touch screen for each display by clicking Set up touch.

There are two options for customizing the interface:

• Use a custom logo: If enabled, you can upload an image to use as for the top banner.

• Use a custom background: If enabled, you can upload a custom background image.

The following options are available for configuring the room calendar:

• Send an email to participants in case of ghost meeting: If enabled, if a meeting doesn’t occur, the participants are emailed..

• Allowing meeting extension: If enabled, you can add more time to a meeting that's about to end.

• Countdown before scheduled end of meeting: Set the length of the countdown that appears before a meeting is about to end: 10, 30, 60 or 120 seconds.

• Meeting extension time: Select the number of minutes to add when extending a meeting: 10, 15, 30, or 60 minutes.

• Participants can join before a meeting starts: Select the interval before a meeting begins when a participant can join early: 5, 10, or 15 minutes before the meeting starts.

• Room can be freed after: Select an interval at which a meeting is canceled automatically if no one joins: 5, 10, or 15 minutes. After the room is freed, another user can claim the meeting room and delete the previously scheduled meeting if it’s not needed.

• Room will be freed automatically after: If enabled, a meeting that no one joins is automatically deleted after a certain time. Set the interval a room will be automatically freed: 10, 20, or 30 minutes.

• Instant meeting default duration: Select a length for instant meetings: 15, 30, or 60 minutes.

• Display meeting info: Select the meeting information that appears: Title, Title and organizer, Organizer, or Blank.

The following options are available for configuring launcher sessions:

• Start video conference automatically after joining meeting: If enabled, the camera turns on when joining a meeting.

• Execute a PowerShell script when session ends: Runs a custom batch script after every meeting. You can use this to automate file removal or to perform security-related tasks.

The following option is available for counting people in the room:

• People Count (PanaCast 50, PanaCast Classic): If enabled, SMART TeamWorks Room can support PanaCast 50 and PanaCast Classic.