Creating and working with files and pages

In SMART Notebook software, you can create or open SMART Notebook software (.notebook) files. After creating or opening a .notebook file, you can save it, print it and complete other common tasks.

A .notebook file is composed of a series of pages, each with its own objects and properties.

A thumbnail of each page appears in the Page Sorter. Using either the Page Sorter or menu commands, you can display an existing page, create a blank page, create a clone of an existing page or delete an existing page.

When you start SMART Notebook software for the first time, the Welcome screen opens automatically. When you start the software subsequent times, a new .notebook file opens automatically. However, you can create a new file at any time.

To create a file

  1. Select File > New.

    If you’re working on a file with unsaved changes, a dialog box appears and prompts you to save the current file. Press Yes to save your changes, and then follow the on-screen instructions.

SMART Notebook 17 software opens and saves your files in .notebook format, which is also the default file format for SMART Notebook 9.5 to 16 software.

The method by which you open a file is the same for all versions of SMART Notebook software.

To open a file

  1. Press Open File .

    The Open dialog box appears.

  2. Browse to and select the file.

  3. Press Open.

    Tip 

    You can open a recently opened file by selecting the File menu, and then selecting the file name (Windows operating systems) or File > Open Recent (OS X operating systems).

You can display any page in the file using the Page Sorter. You can display the next or previous page in the file using buttons or gestures.

To display a page

  1. If the Page Sorter isn’t visible, press Page Sorter.

  2. Press the thumbnail of the page you want to display.

To display the next page in a file

  1. Press Next Page.

    OR

    Swipe your finger across the page from right to left.

    A message appears, displaying the current page’s number.

To display the previous page in a file

  1. Press Previous Page.

    OR

    Swipe your finger across the page from left to right.

    A message appears, displaying the current page’s number.

You can add a blank page to the open file using the Add Page button or the Page Sorter.

To insert a page using the Add Page button

  1. Press Add Page.

    The new page appears after the current page.

To insert a page using the Page Sorter

  1. If the Page Sorter isn’t visible, press Page Sorter.

  2. Select the thumbnail of the page you want the new page to appear after.

  3. Press the thumbnail’s menu arrow, and then select Insert Blank Page.

    The new page appears after the selected page.

As an alternative to creating a blank page, you can create a duplicate (or “clone”) of an existing page.

Note 

You can clone a page only if it contains content.

To clone a page

  1. If the Page Sorter isn’t visible, press Page Sorter.

  2. Select the thumbnail of the page you want to clone.

  3. Press the thumbnail’s menu arrow, and then select Clone Page.

    The cloned page appears immediately after the current page.

    Note 

    You can repeat this process as many times as you want.

When you create a page, SMART Notebook software automatically names the page with the date and time of its creation. You can also rearrange and group pages.

To rename a page

  1. If the Page Sorter isn’t visible, press Page Sorter.

  2. Double-click the page’s name.

  3. Type a new name for the page.

  4. Press elsewhere.

To rearrange pages

  1. If the Page Sorter isn’t visible, press Page Sorter.

  2. Press the thumbnail of the page you want to move in the file.

    A blue border appears around the thumbnail.

  3. Drag the thumbnail to its new position in the Page Sorter.

    A blue line indicates the page’s new position.

  4. Release the thumbnail.

To create a group (Windows)

  1. If the Page Sorter isn’t visible, press Page Sorter.

    By default, all the pages in a Notebook file are already part of a group titled Group 1. You can rename Group 1 by typing a new name.

  2. To add a second group, press the first group’s menu arrow, and then select Add New Group.

    A second group, with a new, blank page, appears below the first.

  3. Type a name for the second group.

Note (Mac)

If you’re using SMART Notebook software on a Mac computer the procedure is slightly different. Instead of choosing Add New Group from the default group’s menu arrow, select Edit Page Groups. This action displays current groups in the page area, where you can create, rename, move, or delete them.

The next four procedures are also affected by this difference. On a Mac, you select the Edit Page Groups function to display groups in the page area for editing rather than editing them directly in the Page Sorter.

To move pages within or between groups (Windows)

Drag a page’s thumbnail to a new position within the group or into a different group.

To move a group (Windows)

Drag the group’s title bar to the group’s new position.

Notes 

  • You can also rearrange groups by pressing a group’s menu arrow, and then selecting Move Up or Move Down.

  • SMART Notebook software numbers pages sequentially across a file. If you change the order of groups, SMART Notebook software renumbers the pages in the groups accordingly.

To delete a group and keep its pages (Windows)

Move the pages in a group to different groups. When a group contains no pages, SMART Notebook software deletes it automatically.

To delete a group and all pages in the group (Windows)

Press the group’s menu arrow and select Delete Group.

You can delete a page from the current file using the Delete Page button or the Page Sorter.

Tip 

As an alternative to deleting a page, you can clear all of its objects (see Clearing pages).

To delete a page using the Delete Page button

  1. If you haven’t done so already, display the page you want to delete.

  2. Select Delete Page .

To delete a page using the Page Sorter

  1. If the Page Sorter isn’t visible, press Page Sorter.

  2. Select the thumbnail of the page you want to delete.

  3. Press the thumbnail’s menu arrow, and then select Delete Page.

SMART Notebook 17 software opens and saves your files in .notebook format, which is also the default file format for SMART Notebook 9.5 to 16 software.

To save a new file

  1. Press Save.

    The Save As dialog box appears.

  2. Browse to where you want to save the new file.

  3. Type a name for the file in the File name box.

  4. Press Save.

To save an existing file

  1. Press Save.

To save an existing file with a new name or location

  1. Select File > Save As.

    The Save As dialog box appears.

  2. Browse to where you want to save the new file.

  3. Type a name for the file in the File name ox.

  4. Press Save.

To save files automatically (Windows)

  1. Select File > Timed Saves.

    The Timed Save Wizard appears.

  2. Select Every time I move to a different page to save your file automatically every time you select a different page.

    OR

    Select 1 minute, 5 minutes, 15 minutes or 30 minutes to save your file automatically after a specified period of time.

  3. Press Next.

  4. Select Notebook Document.

  5. Press Next.

    The Save As dialog box appears.

  6. Browse to where you want to save the new file.

  7. Type a name for the file in the File name box. SMART Notebook software automatically saves the file with the .notebook file extension.

  8. Press Save.

You can print all pages or select pages in a .notebook file. You can print the pages as thumbnails, handouts or full pages.

To print a file when using Windows operating systems

  1. Select File > Print.

    The Print dialog box appears.

  2. Press Thumbnails, Handouts or Full Page.

  3. Optionally, type header text in the Header box, footer text in the Footer box and the current date in the Date box.

  4. Optionally, select the Show page numbers check box to show a page number on each page.

  5. If you pressed Thumbnails or Handouts in step 2, select a thumbnail size in the Thumbnail size drop-down list and, optionally, select the Page borders check box to show a border around each thumbnail and the Thumbnail titles check box to show titles under each thumbnail.

  6. Select All to include all pages.

    OR

    Select Pages to include select pages, and then type the page numbers in the box. Separate individual page numbers with commas and separate page ranges with a hyphen (for example, 1,2,4-7).

  7. Press the Printer Setup tab.

  8. Specify other print settings, including the printer name and the number of copies.

  9. Press Print.

To print a file when using OS X operating systems

  1. Select File > Print.

    A dialog box appears.

  2. Press Thumbnails, Handouts or Full Page.

  3. Optionally, type header text in the Header box, footer text in the Footer box and the current date in the Date box.

  4. Optionally, select the Show page borders check box to show a border around each printed page.

  5. Optionally, select the Show page numbers check box to show a page number on each page.

  6. If you pressed Thumbnails or Handouts in step 2, select a thumbnail size in the Thumbnail Size drop-down list and, optionally, select the Show Thumbnail titles check box to show titles under each thumbnail.

  7. Press Continue.

    A dialog box appears.

  8. If all print settings aren’t visible, press the disclosure triangle beside the Printer drop-down list.

  9. Select All to include all pages.

    OR

    Select From to include select pages, and then type the page range.

  10. Select other print settings, including the printer name and the number of copies.

  11. Press Print.

You can export your .notebook files to the following formats:

  • Web pages

  • Picture formats

    • BMP

    • GIF (Windows operating systems)

    • JPEG

    • PNG

    • TIFF (OS X operating systems)

  • PowerPoint (Windows operating systems)

  • PDF

  • Interactive Whiteboard Common File Format (CFF)

Notes 

For OS X operating systems, note the following:

  • SMART Notebook software doesn’t include attachments when you export files as picture files (Windows operating systems) .To include attachments, you must export your file as either web pages or PDF (Adobe Reader 8.0 or later).

  • SMART Notebook software doesn’t include links when you export files as web pages, picture files or PDF. SMART Notebook software doesn’t include attachments when you export files as picture files or PDF. To include attachments, you must export your file as web pages.

  • SMART Notebook software doesn’t export files that you attach to your .notebook file as shortcuts. If you want to include an attachment, attach a copy of the file.

  • SMART Notebook software doesn’t export files that you attach to your .notebook file as aliases. If you want to include an attachment, attach a copy of the file.

  • SMART Notebook software doesn’t export some gradient, pattern and image effects. These effects might appear as a solid fill or appear incorrectly in the exported file.

To export a file as web pages

  1. Select File > Export As > Web Page.

    A dialog box appears.

  2. Browse to where you want to export the file.

  3. Type a name for the file in the File name box.

  4. Type a name for the file in the Save As box.

  5. Press Save.

To export a file as a picture file

  1. Select File > Export As > Image Files.

    A dialog box appears.

  2. Select a folder where you want to export the files.

  3. Select a picture format in the Image Type drop-down list.

  4. Select a picture size in the Size drop-down list.

  5. Select a picture format in the Image Format drop-down list.

  6. Select a picture size in the Image Size drop-down list.

  7. Type a name for the files in the Save As box.

  8. Press OK.

  9. Press Save.

To export a file as a PowerPoint file

  1. Select File > Export As > PowerPoint.

    The Save As dialog box appears.

  2. Browse to where you want to export the file.

  3. Type a name for the file in the File name box.

  4. Select PowerPoint 2007 Files (*.pptx) or PowerPoint Files (*.ppt) in the Save at type drop‑down list.

  5. Press Save.

To import a PowerPoint file

  1. Select File > Import.

    The Open dialog box appears.

  2. Select All PowerPoint Files (*.ppt;*.pptx) in the Files of type drop-down list.

  3. Browse to and select the PowerPoint file you want to import.

  4. Press Open.

    SMART Notebook software adds the contents of the PowerPoint file to a .notebook file.

To export a file as a PDF file

  1. Select File > Export As > PDF.

    The Export PDF dialog box appears.

  2. Press Thumbnails, Handouts or Full Page.

  3. Optionally, type header text in the Header box, footer text in the Footer box and the current date in the Date box.

  4. Optionally, select the Show page numbers check box to show a page number on each page.

  5. If you pressed Thumbnails or Handouts in step 2, select a thumbnail size in the Thumbnail size drop-down list and, optionally, select the Page borders check box to show a border around each thumbnail and the Thumbnail titles check box to show titles under each thumbnail.

  6. Select All to include all pages.

    OR

    Select Pages to include select pages, and then type the page numbers in the box. Separate individual page numbers with commas and separate page ranges with a hyphen (for example, 1,2,4-7).

  7. Press Save.

    The Save as PDF File dialog box appears.

  8. Browse to where you want to export the file.

  9. Type a name for the file in the File name box.

  10. Press Save.

To export a file as a PDF file

  1. Select File > Export As > PDF.

    A dialog box appears.

  2. Press Thumbnails, Handouts or Full Page.

  3. Optionally, type header text in the Header box, footer text in the Footer box and the current date in the Date box.

  4. Optionally, select the Show page borders check box to show a border around each printed page.

  5. Optionally, select the Show page numbers check box to show a page number on each page.

  6. If you pressed Thumbnails or Handouts in step 2, select a thumbnail size in the Thumbnail Size drop-down list and, optionally, select the Show Thumbnail titles check box to show titles under each thumbnail.

  7. Press Continue.

    The Save dialog box appears.

  8. Browse to where you want to export the file.

  9. Type a name for the file in the Save As box.

  10. Press Save.

To export a file as a CFF file

  1. Select File > Export As > CFF.

    A dialog box appears.

  2. Browse to where you want to export the file.

  3. Type a name for the file in the File name box.

  4. Type a name for the file in the Save As box.

  5. Press Save.

To import a CFF file

  1. Select File > Import.

    The Open dialog box appears.

  2. Select All Common File Format Files (*.iwb) in the Files of type drop-down list.

  3. Select File > Import > All Common File Format Files (.IWB).

    A dialog box appears.

  4. Browse to and select the file you want to import.

  5. Press Open.

    The file opens.

You can send your file to others by attaching the file, or a PDF version of the file, to an e-mail message.

Note 

Attaching files to email messages can only be performed with Windows operating systems.

To attach a file to an e-mail message

  1. Select File > Send To > Mail Recipient.

    Your default e-mail program starts, creates a new message and attaches the current file to the message.

    If you haven’t saved the file, SMART Notebook software saves it as a temporary file called untitled.notebook and your e-mail program attaches this temporary file to the e-mail message.

To attach a file to an e-mail message as a PDF

  1. Select File > Send To > Mail Recipient (as PDF).

    Your default e-mail program starts, creates a new message and attaches a PDF of the current file to the message.

    If you haven’t saved the file, SMART Notebook software saves the PDF file as a temporary file called untitled.pdf and your e-mail program attaches the temporary file to the e-mail message.

Keywords

  • lesson pages
  • gestures
  • navigate lesson pages
  • group pages
  • page sorter

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