Installing

After completing all the required procedures for preparing to install, you’re ready to begin the installation and initial setup.

To download and install TeamWorks Room software

  1. Go to support.smarttech.com/downloads/smart-teamworks-downloads to download the latest version of the TeamWorks Room installation file.

    Note 

    You may install a newer point version of SMART TeamWorks over an existing one, like 5.3 over 5.2. However, it’s highly recommended to first uninstall the previous version, then reinstall a new version, particularly if you experience issues.

  2. Double-click the downloaded installation file.

  3. Follow the on-screen prompts to install the software.

  4. (Recommended) On the final installation screen, select the Launch Wizard check box, and click Finish.

    The SMART TeamWorks configuration wizard opens and guides you through a simplified initial configuration. After the initial configuration is complete, you can choose additional settings for the software to suit your organization’s needs.

The SMART TeamWorks Room’s installation wizard guides you through the initial configuration, making it easy to set up key steps. After you are finished going through the wizard, click Save and restart.

This table describes the screens and settings you’ll go through in the wizard:

Screen

Description

Language

Choose a language for SMART TeamWorks Room.

EULA

Read and accept the End User License Agreement (EULA).

Network

Select a network to use. Click Open Network and Wi-Fi settings, and the Windows menu appears.

Important 

If the network you’ve selected can’t access the internet, you can’t proceed to the next step.

License

Enable the room feature to use an on-premises SMART TeamWorks 5 Server. If choosing this option, enter the URL for the server.

Enter a license key to activate the SMART TeamWorks Room software.

Display

The wizard checks the connected displays to make sure they are configured correctly for TeamWorks Room. The wizard automatically assigns the console and main display positions based on the screen size and touch capability. For example, if two displays are connected to the computer that is running TeamWorks Room, TeamWorks Room will designate the touch-capable display as the main display.

If the main display doesn’t have interactive touch capabilities, click to turn on the Enable passive mode on main display option.

Click Edit to make changes to the display settings. Options for calibrating connected interactive displays or changing display settings in Windows are available.

Local user

Create a local user account for the meeting room computer.

Important 

  • This is required if you want to set up the meeting room computer as a kiosk-style computer.

  • This option is only available when installing SMART TeamWorks Room for the first time. If you need to set up a local user again, you will need to uninstall and reinstall SMART TeamWorks.

Appearance

Enter the name for the meeting room. You can also add a custom logo, background, and more.

Calendar

Select a room calendar account. You can choose from:

  • Microsoft 365

  • Google Workspace

  • Microsoft Exchange (on-premises)

You will be prompted to enter the appropriate credentials for the option selected.

Instant meetings

Enable ad hoc meetings, which are unscheduled meetings that can be started and hosted by the room.

Then select the video conferencing service (or services) you want and enter their required account information.

Advanced

Set advanced options such as:

  • Enable the desktop version of Microsoft Teams or WebEx.

  • Start SMART TeamWorks automatically when the computer turns on.

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