About SMART Meeting Pro software room license
SMART Meeting Pro software room license is an easy-to-use whiteboard application that enhances your SMART interactive product experience. Use SMART Meeting Pro software room license to enrich three types of collaboration:
Brainstorming sessions
During brainstorming sessions, you and your co-workers develop ideas using charts, tables, mind maps and other visual tools.
Solutions for common business needsYou can use your SMART interactive product and SMART Meeting Pro software to enrich your brainstorming sessions. Specifically, these SMART products offer solutions for the following business needs:
Business need | Solution | More information |
|---|---|---|
You want to capture your notes in an electronic format. | Use the SMART interactive product’s pens and eraser to write, draw and erase digital ink in SMART Meeting Pro software’s Whiteboard mode. You can then save your notes in a Whiteboard (.fcw) file or export them to a PDF or PowerPoint file. | |
You want to write notes by hand but later convert them to typed text. | Use Whiteboard mode’s handwriting recognition feature to convert handwritten notes to typed text. | |
You want to capture more notes than can fit in a single screen. | Use the Unbound Workspace, where pages have no defined boundaries, and the page area can be larger than the viewable area. Navigate your notes in Unbound Workspace using gestures, bookmarks and the radar view. | |
You want to write notes on the desktop or in other applications. | Using SMART Ink, write notes on the desktop or in other applications. You can subsequently take screen captures of these notes and include them in the Whiteboard file. | |
You’re having difficulty starting your brainstorming session and could benefit from templates. | The Business Gallery contains brainstorming session templates as well as other boilerplate content. You can browse this content or search for keywords. You can also contribute your own content to the Business Gallery. This is a simple but effective way to assist co‑workers with their brainstorming sessions. |
TipsHere are some tips for a successful brainstorming session:
Invite a diverse group of participants to your brainstorming session to solicit as broad a range of opinions and ideas as possible.
Before beginning the session, state the objective and write it on your SMART interactive product.
Encourage all participants to contribute ideas, no matter how unique or unusual those ideas might be. In addition, invite participants to build on the ideas of other participants.
Write notes on your SMART interactive product as ideas come up during the session. Don’t organize notes during the brainstorming session. You can do this later, either at the end of the brainstorming session or afterward on your computer using SMART Meeting Pro software personal license.
Use tools such as mind maps to visualize the flow of the brainstorming session.
If participants have SMART Meeting Pro software personal license on their computers, you can distribute the notes in a Whiteboard (.fcw) file. Otherwise, you can export the notes to a PDF or PowerPoint file to distribute to the group.
For additional brainstorming session tips, search the web.
Meetings
During meetings, you share information and collaborate with co-workers, business partners, customers and others. You can schedule meetings in advance or hold impromptu, ad hoc meetings as necessary. Meetings can be structured and formal like a presentation or informal and less structured like a brainstorming session.
Solutions for common business needsYour SMART interactive product and SMART Meeting Pro software can accommodate all types of meetings. Specifically, your SMART products offer solutions for the following business needs:
Business need | Solution | More information |
|---|---|---|
You want information and files to be available when you start your meeting. | If your organization has integrated SMART Meeting Pro software with Microsoft Exchange, you can include information and attach files you want to reference during the meeting when you schedule a meeting in Microsoft Outlook. When you log on to the meeting room computer at the start of the meeting, the information and files are available in the Meeting Notification window and the Organizer. | |
You want to have a meeting right away without having to schedule it in Outlook. | Your organization can configure SMART Meeting Pro software to create a meeting automatically when you log on to the room computer and there are no scheduled meetings for at least 30 minutes. You can then use all of the features of SMART Meeting Pro software as you would in a scheduled meeting. | |
You need to access the Internet or applications installed on the meeting room computer during your meeting. | In Desktop mode, you can interact with the operating system and applications on a meeting room computer like those on your personal computer while using the gestures and other features supported by your interactive product. You can use the Programs button to quickly access four Microsoft applications—Microsoft Edge, Word, Excel and PowerPoint—if they’re installed on the meeting room computer. You can also add shortcuts to your most frequently used applications, files, folders and websites to the Programs button menu. | |
You want to send notes recorded during the meeting to participants afterward. | When you end the meeting, you can choose to send notes to all participants automatically. |
TipsHere are some tips for holding a successful meeting:
Include a meeting agenda with the invitation. You can insert the agenda in the body of the invitation or attach it as a file. In either case, the agenda is accessible from the meeting room computer when you first log on (assuming SMART Meeting Pro software integration with Microsoft Exchange is set up).
You can also attach minutes or action items from previous meetings and other files to the invitation. Participants can review these files before the meeting, leaving more time for discussion and assignment of action items.
Before the meeting, determine who will chair the meeting and who will record notes. Depending on the meeting’s size and subject matter, one person might complete both tasks or different people might complete each task.
The person recording notes should either stand or sit near the SMART interactive product to use it to record notes.
Depending on whether you’re using Classic Workspace or Unbound Workspace, you can organize notes into separate pages or into bookmarked sections on the same page. You can then send the Whiteboard file to meeting participants so that they are aware of their assigned questions for followup and action items.
The person chairing the meeting can refer to the Meeting button and Meeting Notification window to track the meeting’s progress.
Button
Time left
Action
More than 15 minutes
Ensure the meeting is progressing at a rate at which everyone can follow along and participate.
5 to 15 minutes
Ensure all agenda items have been reviewed and all action items have been assigned. Ask for any other business not covered in the agenda.
Less than 5 minutes
Ensure all meeting notes, including action items, have been captured and the Whiteboard file sent to all participants. Close the meeting and remind everyone of the day, time and location of any followup meetings.
For additional meeting tips, search the web.
Presentations
In most organizations, presentations depend on extensive use of visual aids, particularly slide shows. You can use your SMART interactive product and SMART Meeting Pro software to present slide shows in an effective, interactive manner.
Solutions for common business needsYour SMART products offer solutions for the following presentation business needs:
Business need | Solution | More information |
|---|---|---|
You want to present a PowerPoint file using PowerPoint software. | SMART Ink integrates with PowerPoint software. When you start a PowerPoint presentation, the SMART Ink Toolbar for PowerPoint appears. You can use this toolbar to interact with the PowerPoint file from your SMART interactive product: you can navigate within the presentation and write notes over slides. | |
You want to present a PowerPoint file, but PowerPoint software isn’t installed on the meeting room computer. | You can open the PowerPoint file in SMART Meeting Pro software. If you’re using Unbound Workspace, SMART Meeting Pro software imports all of the file’s slides into a single page and marks each slide with a bookmark. You can navigate from slide to slide by tapping Next Bookmark | |
You want to view a file or use an application on the meeting room computer. | In Desktop mode, you can interact with the operating system and applications on a meeting room computer like those on your personal computer while using the gestures and other features supported by your interactive product. You can use tools like Screen Shade, Spotlight and Magnifier to highlight areas of the screen. You can add shortcuts to these tools to the Programs button menu for easy access. | About the other SMART software on your computer |
You want to present a large or complex topic in a visually interesting way. | In Unbound Workspace, pages have no defined boundaries, and the page area can be larger than the viewable area. You can use Unbound Workspace to present large or detailed content, such as maps, architectural drawings and complex workflows. |
and Previous Bookmark
in radar view.TipsHere are some tips for giving a successful presentation:
If you’re new to using SMART interactive products, read the documentation and practice using the products before you give your presentation.
When preparing your presentation, ensure all elements—particularly text elements—are visible when viewed on your SMART interactive product. Remember that the SMART interactive product and the computer you used to create your presentation might have different display settings (resolution, aspect ratio, and so on).
Use the SMART interactive product’s features to enhance your presentation. For example, you could draw lines between related concepts during the presentation rather than including the lines in the presentation.
Use visual aids effectively. For example, instead of relying on bulleted lists, use illustrations, charts and other visual aids to represent the ideas you want to present. You can use the Business Gallery as a starting point for these visuals.
If participants attend your presentation remotely, remember to share your screen and ask the remote participants to mute their microphones during the presentation.
For additional meeting tips, search the web.
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