Sharing sessions

During a session, you can use the SMART kapp app to invite up to 250 people to view your notes on their mobile or desktop devices.

Note 

You can share notes only as long as the SMART kapp app is running on your mobile device and your mobile device is connected to a board.

When you share a session with others, they can tap or click a link to view your session in their web browsers; they don’t need to install additional software or otherwise configure their devices. Alternatively, others can choose to install the SMART kapp app on their mobile devices and use it to connect to your session.

As you make changes to your notes, others see these changes in real time. They can also zoom in or out, and save, view and export snapshots.

Note 

  • The SMART kapp web viewer supports the following browsers:

    Device

    Browser

    Mobile devices

    Safari for iOS 8.1 or later operating system software

    Chrome for Android 39.0.2171.93 or later

    Computers

    Internet Explorer 10 or later

    Chrome 39.0.2171.95 or later

    Firefox 34.0.5 or later

    Safari 8.0 or later

  • You can share notes only as long as the SMART kapp app is running on your mobile device and your mobile device is connected to a board.

  • You can export saved snapshots of notes without connecting your mobile device to a board (see Exporting snapshots).

To share your session

  1. Connect your mobile device to a board (see Connecting and disconnecting the app).

  2. Tap InviteInvite icon, and then select Send Link.

  3. Select the app you want to use to send the invitation.

  4. Use the selected app to send the invitation.

When you invite others to join your session, the app sends them a dynamic link by default. When you use a dynamic link, the app creates a new link each time you send an invite for others to join your session. However, the app also provides you with the option of sending a static link to join your session. A static link provides a permanent link to your sessions so that the link is the same each time you send an invite. With a static link, you can send the link before meetings start to help simplify meeting startup. If you want to use a static link instead of a dynamic link, then you can change your invitation link preferences from the app’s settings.

To use a static link

  1. If you’re currently in a session, stop sharing the session (see Stopping sharing).

  2. On an Apple mobile device, tap SettingsSettings icon.

    OR

    On an Android mobile device, tap MenuMenu icon, and select Settings.

  3. Select Sharing, and then select Static Link.

  4. Optionally, select Send Link, and then select a method to send the static link to others.

In the SMART kapp app, you can add password security to protect your sessions before you send out a link sharing them. This means that others will have to use the password you set to join your shared session.

To use a password

  1. If you’re currently in a session, stop sharing the session (see Stopping sharing).

  2. On an Apple mobile device, tap SettingsSettings icon.

    OR

    On an Android mobile device, tap MenuMenu icon, and select Settings.

  3. Select Sharing, and then select Password.

    The Enter Password screen appears.

  4. Select Require a Password.

  5. Type up to 32 characters for a password.

  6. Tap OK.

To remove the password

  1. If you’re currently in a session, stop sharing the session (see Stopping sharing).

  2. On an Apple mobile device, tap SettingsSettings icon.

    OR

    On an Android mobile device, tap MenuMenu icon, and select Settings.

  3. Select Sharing, and then select Password.

    The Enter Password screen appears.

  4. Deselect Require a Password.

  5. Tap Done.

You can stay connected to the board but stop sharing the current session.

To stop sharing a session

  1. Tap InviteInvite icon, and then tap Options.

  2. Tap Stop Sharing.

  3. Tap Stop Sharing to end sharing the session.

If another person shares a session with you, you can connect to that session using the SMART kapp app on your mobile device. Once connected, you can do everything in the other person’s session that you can do in your own sessions:

  • Write and erase notes

  • View notes

  • Save snapshots of notes

  • Share snapshots

To connect to another session on a mobile device

  1. From your mobile device, open the email that the session’s host sent you.

  2. Tap the link in the email.

    If you have the SMART kapp app installed, the app opens and displays the notes the other person is sharing.

    Note 

    If the SMART kapp app isn’t installed on your mobile device, follow the on-screen instructions to install it.

To connect to another session on a desktop

  1. From your computer, open the email that the session’s host sent you.

  2. Click the link in the email.

    The SMART kapp app opens in your computer’s default browser, displaying the notes the other person is sharing.

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